1st Burnmoor Scout Group uses closed-circuit television (CCTV) to provide a safe and secure environment for volunteers, members, and visitors to the Group’s premises, and to protect the Group’s property.

The Group’s CCTV facility records images only.  There is no audio recording.

The purposes of the Group using CCTV systems include:

  • To assist in the prevention or detection of crime or equivalent malpractice.
  • To assist in the identification and prosecution of offenders.
  • To monitor the security of the Group’s premises.
  • To ensure that health and safety rules and procedures are being complied with.
  • To assist with the identification of unauthorised actions or unsafe working practices that might result in disciplinary proceedings being instituted against volunteers and to assist in providing relevant evidence.
  • To promote productivity and efficiency.

Location of cameras

Cameras are located at strategic points throughout the Group’s premises. The Group has positioned the cameras so that they only cover communal or public areas on the premises and they have been sited so that they provide clear images.  No camera focuses, or will focus, on toilets, shower facilities or changing rooms.

All are also clearly visible.

Appropriate signs are prominently displayed so that volunteers, members and other visitors are aware they are entering an area covered by CCTV.

Recording and retention of images

Images produced by the CCTV equipment are intended to be as clear as possible so that they are effective for the purposes set out above.  Maintenance checks of the equipment are undertaken on a regular basis to ensure it is working properly and that the media is producing high quality images.

Images may be recorded either in constant real-time (24 hours a day throughout the year), or only at certain times, as the needs of the Group dictate.

As the recording system records digital images, any CCTV images that are held on the hard drive are deleted and overwritten on a recycling basis and, in any event, are not held for more than two months. Once a hard drive has reached the end of its use, it will be erased prior to disposal.

Images that are stored on, or transferred on to, removable media such as CDs are erased or destroyed once the purpose of the recording is no longer relevant.  In normal circumstances, this will be a period of one month. However, where a law enforcement agency is investigating a crime, images may need to be retained for a longer period.

Access to and disclosure of images

Access to, and disclosure of, images recorded on CCTV is restricted.  This ensures that the rights of individuals are retained.  Images can only be disclosed in accordance with the purposes for which they were originally collected.

Disclosure of images to other third parties will only be made in accordance with the purposes for which the system is used and will be limited to:

  • The police and other law enforcement agencies, where the images recorded could assist in the prevention or detection of a crime or the identification and prosecution of an offender or the identification of a victim or witness.
  • Prosecution agencies, such as the Crown Prosecution Service.
  • Relevant legal representatives.
  • Line managers involved with disciplinary and performance management processes.
  • Individuals whose images have been recorded and retained (unless disclosure would prejudice the prevention or detection of crime or the apprehension or prosecution of offenders).
  • The Group Scout Leader or Group Executive Committee are the only person(s) who are permitted to authorise disclosure of images to external third parties such as law enforcement agencies.

All requests for disclosure and access to images will be documented, including the date of the disclosure, to whom the images have been provided and the reasons why they are required.  If disclosure is denied, the reason will be recorded.

A meeting at the Scout Hall.

  • The Leaders hold assess to contact information of all youth and adult members in the section, on OSM via the PC or by mobile web browser. Leaders have mobile phones with reception, that can be used if contact is needed.
  • Leader phone numbers can be found on the notice board in OSM Parent Portal for each section. Primary contacts can communicate through the leaders if they need to contact their child whilst at a meeting.
  • Young people are not to bring any electrical devices including mobile phones.
  • Contact details of the District Commissioner are available for leaders in the office of the hall and on the OSM Dashboard.

 

A meeting away from the Scout hall

  • The Leaders hold assess to contact information of all youth and adult members in the section, on OSM via mobile web browser. Leaders have mobile phones that can be used if contact is needed.
  • Leader phone numbers can be found on the notice board in OSM Parent Portal for each section. Primary contacts can communicate through the leaders if they need to contact their child whilst at a meeting.
  • Young people are not to bring any electrical devices including mobile phones.
  • Contact details of the District Commissioner are available for leaders on the OSM Dashboard.

 

Nights Away

  • The Leaders hold assess to contact information of all youth and adult members attending the event, on OSM via mobile web browser and for the duration of the event a printed copy. Leaders have mobile phones that can be used if contact is needed. For some events it may be necessary to have a leader or group official used as a home contact who will have access to the information of attendees and event leaders and be the point of contact.
  • Phone numbers for leaders who will be at the event or a home contact can be found in the event details in OSM Parent Portal. Primary contacts can communicate through the leaders in an emergency if they need to contact their child whilst at an event.
  • Young people are not to bring any electrical devices including mobile phones.
  • Contact details of the District Commissioner are available for leaders on the OSM Dashboard and are to be taken to the event.

 

*OSM access is via password protected accounts with permissions granted to leaders as required. All leaders undergo GDPR training.

When using technology during a meeting or taking part in an online meeting the following should always be followed:

Young people

  • Write emails and online messages carefully and politely; as they could be forwarded or seen by someone not intended.
  • Know that people you meet online may not be who they say they are. If someone online suggests meeting up, then immediately talk to an adult.
  • Know that bullying in any form (on and offline) is not tolerated.
  • Do not deliberately upload or add any images, video, sounds or text that could upset, threaten the safety of or offend anyone.
  • Always protect personal information online.
  • Speak to an adult you trust if something happens to either yourself or another member which makes me feel worried, scared or uncomfortable.
  • Always follow the Code of Conduct.
  • Ensure you have read and talked about these rules with my parents/carers.

Parent/Carer

  • Read and talk about these rules with your child.
  • Read and talk about the Code of Conduct with your child.
  • Read and always follow the Young People First Code of Practice (yellow card) when involved in Scouting activities.
  • Ensure you appropriately monitor your child’s internet use and have the appropriate parental controls in place on all devices.

Leaders

  • Take responsibility for the security of setting systems and the data they use or have access to.
  • Model good practice when using technology.
  • Embed online safety into programme delivery, wherever possible.
  • Have an awareness of a range of online safety issues and how they may be experienced by the young people in their care.
  • Identify online safety concerns and take appropriate action.
  • Always follow the Young People First Code of Practice (yellow card) including having a minimum of 2 adults present during online meetings.

1st Burnmoor’s Code of Conduct

  • Respect everyone, property, equipment and time.
  • Listen to each other and avoid inappropriate shouting.
  • Avoid bad language, physical contact and bullying behavior.
  • Be quiet and sensible during ceremonies and explanations.
  • Be smart, punctual and wear our uniform with pride.
  • Get involved and give our best effort to all activities.
  • Avoid bringing unnecessary items to meetings (food, toys, games, etc)
  • Keep the Scout Promise and the Scout Law.
  • Have fun!

Consequences Should the Code not be Kept

  • If I can't behave according to the code I will be given a warning.
  • If my poor behavior continues then I will miss 5 minutes of the activity.
  • If I still misbehave then my parents will be informed.
  • If I repeat poor behavior each week I may be asked to leave the group.

1st Burnmoor are proud of the vast nights away opportunities that we offer young people with sleepovers, activity weekends, expeditions and greenfield camps.

We couldn’t hold events without the volunteers that support them, the leadership team, SASU and helpers make these happen. To ensure adults follow the rules of the Scout Association and the events run smoothly 1st Burnmoor have the Camp Adult Code of Conduct which all adults on camps and nights away must follow.

Camp Adult Code of Conduct

  • The yellow card is always to be followed.
  • Everyone is responsible for the health and safety of themselves and others.
  • All adults are to help with camp duties.
  • Section leaders are responsible for the young people in each section.
  • Everyone is required at flag break in the mornings.
  • Any concerns should be raised with the camp leader, AGSL or GSL.
  • Any injuries or accidents must be reported to the camp leader.
  • No photos are to be taken of the young people, leaders will ensure photos are taken and shared within the group policy.
  • Noise levels should be kept down after members have gone to bed.
  • Any trips off site should be prearranged with the camp leader and not affect the program.
  • No smoking in the presence of young people.

Alcohol:

  • Under 18s must not consume alcohol under any circumstances.
  • Adults must not consume alcohol when they are responsible for young people on an activity.
  • At any one time there will be the correct ratio of responsible adults who must not consume alcohol as per the risk assessment.
  • Adults are not to consume alcohol in the presence of under 18's.
  • If adults are to consume alcohol, it must be in an area separate from young people; adult tents, or after young people are in bed; around the campfire or in the marquee, these areas must be left tidy with no rubbish.
  • Consideration should be given to the effect’s alcohol can have and how it may affect an individual’s ability to fulfil their Scouting duties the next day.

To give positive guidance, the 'Young People First' code of practice (also known as the yellow card) sets out a code of behaviour for all adults in Scouting.

Every adult should have a copy of the 'Young People First' code of practice. It is designed so you can keep it with you at all times during Scouting activities.

Check that:

  • You have your own copy.
  • All other adults involved in working with young people have a copy.
  • You have a copy displayed in your HQ or meeting place.
  • Parents/Carers are made aware of the yellow card and our child protection policy.

Code of behaviour

  • Do remember that you are a role model at ALL times, inside and outside Scouting. Set a good example for others to follow.
  • Do treat everyone with dignity and respect in line with the Scouting Values
  • Do treat all young people equally - do not show favouritism
  • Do follow the adult-to-young person ratios at all times
  • Do remember that you have been placed in a position of trust - do not abuse this
  • Do report all allegations, suspicions and concerns immediately
  • Do remember that someone may misinterpret your actions
  • Do respect a young person’s right to personal privacy
  • Do act within appropriate boundaries, even in difficult circumstances
  • Do encourage an open and transparent culture, where people can challenge inappropriate attitudes or behaviours
  • Do make everyone (young people, parents and carers, Young Leaders and other helpers) aware of our safeguarding arrangements and share our Yellow Card - our Code of Behaviour
  • Do create an environment where young people feel safe to voice their concerns
  • Do have separate sleeping accommodation for young people, adults and Young Leaders working with a younger section
  • Do plan activities that involve more than one other person being present, or at least within sight and hearing of others.
  • Do not plan to be alone with a young person.
  • Do not drink alcohol when you are directly responsible for young people and never allow young people on Scouting activities to drink alcohol
  • Do not trivialise abuse or let it go unreported
  • Do not join in physical contact games with young people
  • Do not overstep the boundaries between yourself and young people by engaging in friendships or sexual relationships
  • Do not allow activities that encourage bullying behaviour including initiation ceremonies, dares or forfeits
  • Do not use inappropriate, suggestive or threatening language, whether verbal, written or online
  • Do not rely on your reputation or position to protect you

Yellow Card PDF